Your Dutch B.V. Starts Here — Rena Consultancy

Company Details

What should be the name of the B.V.?*

At which address can the B.V. be registered with the trade register (KVK)?*

This must be the exact address that is stated in the rental agreement of the company which include street, number, postcode, and city.

What is the objective of the B.V.?*

Briefly describe the business activities (e.g. "trading in software products and provision of IT consultancy services"). This will be included in the articles of association.

Is an issued capital of 100 shares of €1 each approved?*

Yes No — I would like to discuss a different structure

What is the preferred incorporation date?

Leave blank if flexible. The notary will confirm availability.

Step 1 of 5

Persons Involved

Please provide the following details for each director and shareholder separately. If there are multiple persons, list each one clearly (e.g. "Person 1: … | Person 2: …").

Full legal name(s) — as on passport*

Include all first names and surname(s) exactly as they appear on the identity document.

Date(s) of birth*

Format: DD-MM-YYYY. List one per person.

Place(s) of birth*

City and country for each person.

Nationality / Nationalities*

Home address(es)*

Private residential address for each person — not the company address.

Telephone number(s)*

E-mail address(es)*

Can all persons involved read and speak Dutch well?*

Yes, all can No — at least one person cannot

Step 2 of 5

Shareholding & Authorization

Any person holding 25% or more of the shares must be registered in the UBO (Ultimate Beneficial Owner) register. This information is required by law.

Shareholding breakdown*

List each shareholder with their percentage. Must total 100%.

If there are several directors — how are they authorized to represent the B.V.?*

Jointly authorized — all directors must act together Separately authorized — each director can act independently Not applicable (only one director)

Step 3 of 5

Compliance & Source of Funds

As a regulated service provider, Rena Consultancy is required under the Dutch WWFT (anti-money laundering law) to collect and verify information on the origin of funds and politically exposed persons.

What is the origin of the funds from the B.V.'s first investments?*

e.g. personal savings, business income, loan from a family member, inheritance. Please be specific.

Is anyone involved (or a close relative) a Politically Exposed Person (PEP), or have they been in the past year?*

A PEP is a person who holds or has held a prominent public function (e.g. politician, senior government official, judge, senior military officer).

No Yes — Rena Consultancy will contact me for further details

Step 4 of 5

Identity Documents

The notary is legally required to verify the identity of all directors and shareholders before incorporation. Please upload a clear copy of a valid passport or national ID card for each person.

Passport / national ID copy — all persons*

Accepted: PDF, JPG, PNG. Max 10 MB per file. Upload one file per person.

📎

Click to upload or drag & drop

PDF, JPG or PNG — up to 10 MB each

Proof of address — all persons*

A recent utility bill, bank statement, or official government letter (not older than 3 months) showing the full name and residential address of each director / shareholder. Accepted: PDF, JPG, PNG. Max 10 MB per file.

🏠

Click to upload or drag & drop

PDF, JPG or PNG — up to 10 MB each

Any additional documents or remarks?

e.g. existing company documents, specific instructions for your notary.

Step 5 of 5

We could not send the form. Please try again or email info@renaconsultancy.com.

✓

Thank you — we have received your information.

Our team will review your submission and contact you within one business day to confirm next steps and schedule the notarial appointment.

Questions? Reach us at info@renaconsultancy.com